Administrative Clerk

Posted Date

October 25, 2017

Closing Date

November 11, 2017

Job Title

Administrative Clerk

Classification

Part Time: 14 estimated hours per week

Reports To

Administration Manager

Job Summary

The Administration Clerk will be responsible for performing typical office clerical duties that serve the needs of the company and to provide assistance to individuals on the management team. Other duties will be assigned as necessary.

Expected Result:  Performance of all duties to a high standard of accuracy, thoroughness and timeliness while supporting both the day-to-day administrative tasks and management assistance tasks while being friendly, professional and helpful to customers and coworkers

Core Competencies
  • Customer Focus
  • Scheduling
  • Communication
  • Energy and Stress
  • Team Work
  • Quality Orientation
  • Problem Solving
  • Accountability and Dependability
  • Ethics and Integrity
  • Time Management
  • Decision Making and Judgement
  • Operating Office Equipment
  • Planning and Organizing
  • Multi tasking
Primary Duties
  • Maintain an organized filing system for all appropriate documents
  • Conduct banking deposits
  • Processing Incoming mail
  • Ordering and maintaining office supplies
  • Answering phones and directing calls or taking messages
  • Making service calls on office equipment
  • Keep Administration Manager informed of potential administrative problems
  • Provide customer service support as needed
  • Maintain on-site course folders
  • Maintain email contact lists
  • Screen and summarize student course evaluations
  • Editing, printing (or reprinting) and distribution of student course completion certificates
  • Preparing class lists, student name cards, and other classroom documents
  • Liaison with designated caterers to ensure lunch orders are processed and delivered
  • Making travel arrangements for administrative staff or instructors (hotels, flights, car rentals)
  • Preparing and submitting charge card authoriztions
  • Perform other duties as assigned
  • Taking minutes at meetings
Candidate Requirements
  • Five (5) years of experience providing exemplary administration support
  • Effective attention to detail and a high degree of accuracy
  • High level of integrity, confidentially, and accountability
  • Strong work ethic and positive team attitude
  • Sound analytical thinking, planning, prioritization, and execution skills
  • Ability to respond appropriately in pressure situations with a calm and steady demeanor
  • Excellent teamwork and team building skills
  • Able to effectively communicate both verbally and in writing
  • Strong problem identification and problem resolution skills
  • High level of proficiency with Microsoft Office productivity suite
Work Conditions
  • Standard Office environment
  • Manual dexterity required to use desktop computer and peripherals
  • Overtime as required
Salary Range

to be discussed

Benefits Statement

ineligible

Submission Requirements
  • Cover Letter
  • C.V./Resume
Contact Information

Submit by email to info@wwotc.ca

PLEASE refer to Position Title in Subject line

We regret that due to volume, WWOTC will only be able to respond to those that are deemed to be the strongest candidates.