Finance Clerk

Posted Date

October 25, 2017

Closing Date

November 11, 2017

Job Title

Finance Clerk


Part Time: 14-20 estimated hours per week

Reports To

Administration Manager

Job Summary

The Finance Clerk will be responsible for managing WWOTC’s accounts payables, accounts receivables, completing payroll with all requisite deductions and maintaining appropriate financial documentation through an organized system of filing. Other responsibilities will include producing monthly accounting reports, making accurate monthly remittances, reconciliations of charge card accounts and bank statements; recording deposits to the General Ledger as well as processing payable and received cheques, providing assistance with annual audit working papers, ensuring the timely and accurate invoicing and vouchering, updating the internal database and other administrative duties related to finance and bookkeeping. Other duties will be assigned as necessary.

Expected Result:

Delivery highly accurate, detailed, timely and GAAP compliant financial information while being friendly, professional and helpful to customers and coworkers.

Core Competencies
  • Customer Focus
  • Communication
  • Energy and Stress
  • Team Work
  • Quality Orientation
  • Problem Solving
  • Accountability and Dependability
  • Ethics and Integrity
  • Time Management
  • Research and Analysis
  • Decision Making and Judgement
  • Operating Office Equipment
  • Planning and Organizing
  • Mathematical Reasoning
  • Ability to maintain confidentiality and respect sensitive information
Primary Duties
  • Maintain  an organized filing system for all appropriate documents
  • Produce monthly accounting reports
  • Ensure accurate processing of monthly remittances
  • Prepare the general ledger
  • Prepare journal entries
  • Manage accounts receivable
  • Manage accounts payable including collections
  • Prepare financial statements
  • Prepare bank reconciliations
  • Conduct banking
  • Invoice clients
  • Assess fixed assets and depreciation
  • Assist with costing and budgeting
  • Prepare and remit HST obligations
  • Prepare customized reports as requested
  • Process claims and vouchers for payment
  • Enter invoices
  • Check all claims for accuracy
  • Verify account codes and signatures for proper assignment of budgetary expenditures
  • Act as first line contact with vendors regarding billing problems
  • Perform bi-weekly payroll processing, reporting, and quality assurance functions
  • Keep Administration Manager informed of potential accounting and billing problems
  • Perform other duties as assigned
  • Provide customer service support as needed
  • Finance data processing and management using Quick Books Pro
Candidate Requirements
  • Ten (10) years of experience in accounts payable/accounts receivable, payroll, and general bookkeeping
  • Strong working knowledge of accounts payable and accounts receivable functions
  • Experience with budget, accounting, and reporting systems
  • Strong working knowledge of Generally Accepted Accounting Principles and Practices
  • Perform mathematical computations accurately and quickly
  • Extensive, experience and knowledge in dealing with accounting systems, budgets, internal controls, business planning, and asset management is desirable
  • Advanced proficiency with accounting software and spreadsheet programs and applications an asset; experience in the QuickBooks Pro accounting software would be considered a valuable asset
  • Effective attention to detail and a high degree of accuracy
  • High level of integrity, confidentially, and accountability
  • Strong work ethic and positive team attitude
  • Sound analytical thinking, planning, prioritization, and execution skills
  • Ability to respond appropriately in pressure situations with a calm and steady demeanor
  • Excellent teamwork and team building skills
  • Able to effectively communicate both verbally and in writing
  • Experience creating and managing budgets
  • Strong problem identification and problem resolution skills
  • High level of proficiency with Microsoft Office productivity suite
Work Conditions
  • Standard Office environment
  • Manual dexterity required to use desktop computer and peripherals
  • Overtime as required
Salary Range

to be discussed

Benefits Statement


Submission Requirements
  • Cover Letter
  • C.V./Resume
Contact Information

Submit by email to

PLEASE refer to Position Title in Subject line

We regret that due to volume, WWOTC will only be able to respond to those that are deemed to be the strongest candidates.